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How TravelPerk makes managing enterprise journey spend and bills stress-free


Whether or not your organization is totally distant, again to the workplace full time, or a mix of each; in case you’re a finance chief managing enterprise journey spend in your group, you’ll know the way vital it’s to have easy-to-manage processes to trace your spend. Particularly since company journey wants are on the rise and predicted to proceed to extend throughout the board.

Protecting monitor of staff’ enterprise journeys and expense experiences isn’t any straightforward job. Relying on the way you presently e-book your enterprise journey, whether or not that be by a standard journey company or reserving flights and accommodations on client web sites, your finance crew can be properly conscious of the battle of chasing bank card receipts, protecting monitor of sophisticated expense administration processes and making an attempt to get forward of their journey price range.

Listed below are 3 key methods TravelPerk takes the stress out of managing enterprise journey spend and bills.

1. Entry to real-time reporting on enterprise journey spend

TravelPerk is a enterprise journey reserving instrument with an intuitive cellular app the place you may e-book your whole worker journey in a single place. Our company journey administration instrument has the perfect stock of journey suppliers in the marketplace, that means you have got extra selection to select from and assured the perfect charges. Our journey administration platform was designed to make each the reserving course of and journey spend administration loads less complicated. 

By reserving every little thing in a single place, our on-line reserving instrument permits finance groups to maintain journey prices down, maintain monitor of their journey price range, and ensure all travel-related bills are below management.

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Permit us to clarify…

Let’s say you have got 8 crew members all visiting a convention in Barcelona subsequent week. Fairly than each colleague reserving flights and lodging by completely different on-line suppliers, inflicting a nightmare in your finance crew to handle, in the event that they e-book with TravelPerk you’ll have all their itineraries and journey spend recorded in a single place. With our subtle reporting instruments, your finance crew can see, in real-time the place spend goes, and keep forward of the price range.

The times of retrospectively chasing receipts to get a grip on journey spend are properly and really over. With TravelPerk all of your company journey prices can be found in real-time.

Our personalized reporting performance means you can also make better-informed monetary choices. Our reporting instruments are as versatile as you want them to be. You may create experiences to point out spend per crew, worker, journey service, recoverable VAT, and extra. The experiences are additionally accessible to export so you may create wider visibility on how your organization is spending cash and whether or not you’re below or over price range.

See how straightforward it’s to trace your enterprise journey price range with Travelperk

2. Seamlessly combine your most well-liked expense administration platform

Put merely, we need to make enterprise journey administration straightforward in your complete firm. Which means an total higher consumer expertise in your finance crew, journey supervisor, and enterprise traveler.

With TravelPerk, not solely are you able to view journey spend in real-time, we offer one-click integration along with your favourite expense administration resolution. Permitting you to e-book all of your journey and handle enterprise journey bills multi function place. 

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Which means any time you buy a visit on TravelPerk, the entire price of your journey can be synced to your expense administration instrument mechanically. So you may maintain all bills associated to the identical enterprise journey (together with “down route” bills like meals, taxis and many others) in a single place, giving your finance crew full oversight. Magic!

We associate with main expense administration software program equivalent to Expensify, Ramp, Divvy, Yokoy, Circula, and many others. Take a look at our market for a full listing of our expense administration companions.

3. Automated journey insurance policies and customised spending limits

Fairly than having your company journey coverage hidden away in your firm’s shared drive the place it’s simply ignored and forgotten, with a journey administration firm like TravelPerk your journey coverage is ‘baked’ into the reserving course of. Which makes it tremendous straightforward in your vacationers to remain compliant and encourages staff and journey managers to make better-informed selections when reserving their subsequent enterprise journey. (Which in lots of circumstances encourages price financial savings throughout the group!)

Once they make a reserving on our platform, vacationers can filter by outcomes which can be “in coverage” and in the event that they overlook to do that, we’ll at all times notify them if a flight or lodge is out of coverage. 

Right here’s an instance of how this works with TravelPerk:

Our platform additionally means that you can simply arrange personalized spending limits and automatic approvals for various groups or people inside your group.

Don’t need your gross sales crew to e-book enterprise class airfares? No downside! Want to permit much less restrictive journey preparations in your CEO? Straightforward!

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Right here’s what customized journey insurance policies seem like with TravelPerk.

Having your coverage baked into our enterprise journey administration resolution not solely improves journey coverage compliance but in addition your inner workflows by permitting you to arrange automated approvals.

So what does this imply in apply?

If Olivia, in your gross sales crew, is heading to New York for a consumer pitch and books a flight inside coverage, moderately than having to attend for her crew result in approve the journey, you may set this to be mechanically accredited – since her journey plans fall inside price range. Equally, in case your finance crew prefers to have full oversight of their journey price range and to approve each journey, you may set this up too! Both method, you have got full management and adaptability to arrange approval processes whichever method works greatest for you all inside the TravelPerk reserving instrument.

See how TravelPerk makes enterprise journey stress free



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