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It’s no secret, workforce occasions are extra well-liked than ever. If you happen to’re an occasion supervisor or an HR skilled in control of placing collectively workforce occasions, it’s very probably that your calendar up to now 12 months has been fairly busy. (With much more company occasions within the pipeline…)
And also you’re not the one one.
In a current survey that included hybrid, distant, and absolutely in-person groups, 25% of admin and occasion managers stated they’re organizing workforce get-togethers each month, with 22% saying their workforce most well-liked to fulfill quarterly.
There is not any doubt that corporations proceed to see the worth in real-life interactions, whether or not that be a team-building occasion, firm offsite, or bringing colleagues collectively for one of many many tech conferences around the globe. However because the urge for food for face-to-face occasions continues to develop, it is important you spend money on the correct instruments for stress-free and cost-effective planning.
Reserving journey and lodging to your workforce occasion might be one of the crucial costly and difficult facets of the planning course of, however there are software program instruments particularly designed for group journey to assist with this. This permits corporations and occasion managers to avoid wasting time, get higher management of their occasion price range, and simply coordinate plans with colleagues.
3 methods TravelPerk can simplify journey administration to your subsequent workforce occasion:
1. Plan, set up, and share your occasion from one single platform
These days of getting a number of tabs open in your web browser and frantically having to flick between e-mail, calendar, slack, excel sheets, and a number of reserving confirmations are effectively and really over.
With TravelPerk Occasions, you may invite members, set up attendees, talk plans, in addition to guide and handle journey all from the identical platform.
This not solely saves you time as an occasion planner but in addition signifies that your workforce has one supply of knowledge for every thing associated to your upcoming occasion. No extra repetitive slack questions or back-and-forth emails – all of the necessary data members want about your workforce get collectively might be added to TravelPerk Occasions.
When you’ve created an occasion on the TravelPerk platform, you may see who has accepted the invitation or not (and provides them a nudge if you want to!) and see every attendee’s journey plans at a look. In only a few clicks, you may see once they’re arriving, which lodge they’re staying at, and talk new actions all from inside the identical platform.
Different occasion attendees may also have visibility of their colleagues’ journey plans, so workforce members touring from the identical metropolis can catch the identical prepare for instance, or guide the identical lodge, serving to to maximise cross-team collaboration and fostering these all-important in actual life connections.
See how straightforward it’s to trace occasion attendees’ journey plans:
If you happen to’re planning a workforce occasion, managing everybody’s particular person journey plans could be a actual headache with a number of itineraries and reserving confirmations. With TravelPerk Occasions you may see all attendees’ flights, trains & lodging at a look, making group smoother and less complicated.
2. Empower staff to guide their very own occasion journey
In lots of corporations, the accountability of reserving enterprise journey for a corporation occasion usually falls on a couple of particular individuals within the group. However the reality is, this course of might be actually inefficient. It might probably trigger bottlenecks in your processes, and in lots of circumstances, depart staff feeling disgruntled and annoyed.
With TravelPerk’s built-in journey insurance policies you may empower staff to guide their very own journey and lodging to your subsequent workforce occasion, with the peace of thoughts that they gained’t overspend your price range and guide the penthouse suite at a 5* lodge…
In only a few minutes, you may set separate journey insurance policies for various groups in your group and determine the way you need the approval course of to work. For instance, if a workforce member books flights and lodging which can be ‘in coverage’ you may select to have this mechanically accredited inside the platform.
Conversely, if an worker tries to guide a visit that is out of coverage, you may set who within the firm might want to ‘approve’ that journey earlier than it will get booked. Our platform additionally has straightforward integration with Slack, which sends a notification to the designated ‘approver’ for journeys out of coverage. On common, this integration accelerates the approval course of by 80%. Supplying you with full management of your occasion and journey price range with out micromanagement. A real win, win for all.
3. Simply regulate your occasion price range
Organizing an unforgettable workforce occasion, whereas making an attempt to stay to your price range might be one of the crucial difficult facets of bringing your workforce collectively.
Of the various methods TravelPerk will help you lower your expenses on company occasions, one of the crucial valued options on our platform for occasion managers and finance groups alike is the power to trace your journey spend in actual time.
One of many frequent causes occasion managers are inclined to overspend their occasion price range is as a result of they’re monitoring prices retrospectively – normally having to collate journey invoices and receipts from in every single place, with out a clear overview of what they’ve spent in actual time. And earlier than it, you understand half the price range has been spent on lodging earlier than you’ve even had an opportunity to arrange refreshments or leisure.
TravelPerk makes monitoring journey spend to your workforce occasion extremely straightforward. Merely apply a custom-made ‘label’ to the occasion you’re organizing after which all prices attributed to this occasion, might be tracked through our subtle reporting dashboard. No extra chasing a number of invoices and receipts to get forward of your occasion price range!
See the way it works beneath.
If, like many corporations around the globe, you’re trying to future-proof your group with trusted enterprise journey software program, that can make bringing the workforce collectively easy and straightforward to handle, then guide a free demo with TravelPerk.
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